Abstract
Introduction
At the strategic level, information and communication technology (ICT) has been seen as a key factor and positive influence regarding the improved accessibility, quality, and efficiency of healthcare service delivery. 1 –6 At the operational level, the key tool is the implementation of a multifunctional electronic health record (EHR) system. 7 –12
Finland is scarcely populated, the population density being on average 16 persons per square km. In the northern parts where about one-tenth of the population lives, the population density is only 1–10 per square km and inhabitants' distances to their specialty hospitals may be 80–500 km. 13 Four hospital districts out of 21, which are responsible for public specialized healthcare, and 45 primary healthcare centers (among them 39 rural and countryside) out of 229 are situated in the northern part of the country. 13 These facts have accelerated implementation of telemedicine and e-health services in Finland, where the Ministry of Social Affairs and Health has continuously regulated and monitored the implementation of ICT in healthcare. Currently, an EHR is in use comprehensively at all levels of the Finnish healthcare system. 14 –17
The EHR systems are multifunctional and include patient administration, continuous narrative documents of diagnostics, treatment and care, order entries for laboratory and radiological exams, tools for reviewing their results, medication lists for generating prescriptions, interorganizational data exchange including telemedicine services, and at least optionally, a decision support system. The narrative, image, and biometric data of these EHRs are highly integrated with a unique nationwide patient identification code.
Broadband networks cover in practice the whole country, and secured communications for patient privacy are available for healthcare everywhere. ICT literacy is high among healthcare professionals. 15 A typical remote northern community is, for instance, the city of Pudasjärvi (9,000 inhabitants) located 90 km from a central hospital, exploiting ICT for versatile data transfer with the specialized care and offering telepsychiatry and teledermatology services to citizens.
The transition from paper-based records to EHRs took place in Finnish primary healthcare centers during the late 1990s, and the usage of EHR is currently 100%. For hospitals, where the current usage is also 100%, the transition took place after 2000. For the private physician service providers, the EHR coverage, based on the weighted sampling, was 89%. 17 Table 1 shows the rapid implementation of ICT systems in the Finnish public healthcare sector, which provides 85% of healthcare services. The coverage of many of them has doubled in recent years.
Progress of Information and Communication Technology Systems and Applications in Finnish Public Healthcare
Concerns narrative text, laboratory results, and linkage to PACS when appropriate.
Mode of action when general practitioner requests specialist's opinion without transferring patient to hospital.
EHR, electronic health record; PACS, picture archiving and communication systems.
Electronic decision support systems and clinical guidelines, accessed either via computer desktop or by manual navigation from the EHR, are in comprehensive use. All specialized hospitals are filmless. Picture archiving and communication systems (PACS) have been integrated with radiology information systems (RIS) and hospital information systems.
The coverage of services targeted for information exchange between healthcare organizations and patients (e-health systems for citizens) is low compared with those meant for professionals only, but is constantly increasing. The direct electronic ordering of an appointment for certain services was utilized in 38% of the hospital districts, in 8% of the primary healthcare centers, and in a third of the sample of the private service providers.
Electronic communications between patients and organizations by short message service (SMS) or e-mail was uncommon in 2008. The usage level of different applications (appointments, browsing laboratory results, and similar functions) varied between 5% and 10%. 17 In 2010, the Finnish government has begun to fund development programs designed to enhance citizen participation by launching a nationwide Electronic Democracy program (SADe). 18 It is expected that the usage level of electronic tools in patient–healthcare system communications will increase.
The comprehensive implementation of ICT for widespread telemedicine and e-health applications has now taken place within Finnish healthcare. Consequently, experiences on the change from paper-based system to electronic tools have begun to accumulate, and it is interesting to know which of the tools were seen to have the most positive influences. This question was asked in connection with the latest data collection for the national e-health report. 17
Materials and Methods
The data collection about the implementation of ICT systems took place in late 2007 and early 2008 with a structured online questionnaire distributed to all medical directors of public health service providers and a weighted sampling of private providers. 17 Because it was an official survey authorized by the Ministry of Social Affairs and Health, the respondents were asked to answer the questions as representatives of their organizations. If necessary, a reminder was sent after a couple of weeks, and if needed, phone calls were also made.
The questionnaire included an open question: “Which electronic working methods, systems, or applications used in your organization have, in your opinion, most positively influenced the fluency or quality of service processes?” The responses were analyzed by a qualitative content analysis method. 19 The authors first read the responses separately and then made proposals for a common classification. One of the authors found 11, the second 15, and the third 23 different categories. Among them were 9 common categories, 2 held in common by two of the authors, and 11 proposed by one. The authors' discussions resulted in the nine categories presented in Table 2, after which separate proposals for inserting the replies in the agreed categories were made. Of the 246 responses, all three authors classified 185 (75.2%) of the responses at the level of the categories uniformly, two of the authors agreed on 60 (24.4%), and all three disagreed on the classification of 1 (0.4%) response. Subsequently, the authors agreed on the categories' classifications.
List of Electronic Working Methods, Systems, or Applications with the Most Positive Influences Mentioned by Respondents from Public Healthcare Organizations, the Number of Mentions, Their Prevalence, and the Statistical Analysis of Differences Between the Hospital Districts and Primary Healthcare Centers
Includes any application of digital radiology from single units to hospital-wide systems.
N.S., not significant.
Fischer's two-sided exact test was used to test the differences between the responses of the healthcare centers and the hospital districts.
Results
Responses to the questionnaire were obtained from all 21 Finnish hospital districts or specialized public healthcare units, 198 (87%) of the 229 Finnish primary healthcare centers, and 28 (62%) from the sampling of 45 private service providers.
The responses from the public sector are summarized in Table 2. The respondents mentioned 0–6 different positive issues. At least one item exerting a positive influence was mentioned by 16 (76%) of the hospital districts' respondents, 107 (54%) of the primary healthcare centers' respondents (besides 2 respondents mentioning only negative items), and 11 (46%) in the sample of private care providers.
Half of the hospital districts mentioned EHR and digital radiology including PACS as systems that had been experienced as exerting a positive influence. Only one district from the southern part of the country mentioned teleradiology specifically. Digital laboratory systems were rated in third place, but with a prevalence of one fifth. One respondent mentioned telelaboratory services.
Certain systems or applications received fewer mentions. In the hospital districts, there were (expressed as a user/existing system) two for cellular phones (2/21) and one each for digital dictation (1/14 assessed from 2005 data), electronic consultations (1/11), SMS messaging with patients (1/3), SMS message calls to professionals in emergency cases (1/no data), and hospital infection information system (1/no data).
In the primary healthcare centers, EHR systems were mentioned most often, but only by about a quarter of the respondents. The electronic referral feedback system had almost the same prevalence. Teleradiological services were cited by 18 (15%) of the 124 respondents utilizing them. Among those 18, there were 7 rural primary healthcare centers from the northern part of the country. Several different methods or applications were mentioned by about a tenth of the users: regional information systems, decision support systems, and electronic patient management systems (Table 2). Telelaboratory services were mentioned by 14 (9%) of the 148 respondents who utilized them. Of those 14 primary healthcare centers, 6 were both rural and situated in the northern part of the country. Among the 15 mentions concerning decision support systems, 13 concerned the national stand-alone online database Terveysportti for medical information and guidelines.
The primary healthcare centers respondents also mentioned e-mailing with patients (4/30), electronic consultations (3/110), televideo consultations (3/33), televideo education (2/61), and digital dictation (2/81 assessed from 2005 data), and there were single mentions of SMS messaging with patients (1/33), speech recognition (1/14), cellular phones (1/no data), remote homecare systems (1/no data), mobile phones (1/no data), multiprofessional collaboration (1/no data), and even the HL7 data transfer standard (1/75). Despite the request for positive influences only, one respondent stated that ICT had a negative influence on his work, and another stated that ICT had only increased the physicians' workload.
Among the sampled private service providers, the most favored system was an EHR (9 mentions), whereas digital radiology, electronic patient management systems, and electronic appointments achieved 3 mentions and the rest fewer.
Discussion
According to recent reports, Finland appears to be the global leader in the implementation of multifunctional EHR in both primary and specialized healthcare. 20,21 This pervasive EHR usage was reflected in the responses. EHR systems were most often mentioned as having a positive influence by all provider groups: hospital districts, primary healthcare centers, and private providers. The execution of modern medical services requires systems capable of providing a degree of mastery of data and coordination, improving safety, and supporting the means to identify changes in clinical status. 2 To achieve this, a highly developed multifunctional EHR holds the key position. It can improve the performance of healthcare through data management, offering easy access to patient information depositories, tools to execute actions for diagnostics and treatment, and information sharing between professionals. 8,10 –12
The relative prevalence of the positive impact of EHR was, however, twice as high in specialized healthcare as in primary healthcare. The relative prevalence of positive experiences with digital radiology and PACS, as well as digital laboratories, was also much higher in hospitals than in primary care. One possible explanation may be that in specialized healthcare, several departments simultaneously create and utilize patient documents in different parts of a hospital building. This means that in the era of paper-based systems and X-ray films, accessing patient data (narrative texts, imaging data, and laboratory results) was time consuming. In terms of accessibility, the multifunctional, integrated EHR represents centralized storage combined with the convenient management of patient records. Various studies have shown that PACS and RIS decrease radiology report turnaround times, thus making the imaging results more readily available. The integration of RIS into hospital information systems and EHR also makes digital order entries possible and further improves the workflow. 22 –24 In the Finnish context, all imaging results are available through the integrated EHR, thus enabling the physician in charge of care to manage the patient's information. 25,26 Various articles in the current literature discuss the importance of this integrated approach when providing high-quality services. 27,28
Because primary healthcare centers are generally small units, the transfer from paper-based to electronic systems locally has not significantly affected any changes in workflow. Several primary healthcare centers have used EHR for so many years and thus the effects of the switchover from paper-based to digital processes are difficult to recall.
In the hospital districts' responses, the main emphasis seems to be on intraorganizational systems such as digital radiology and laboratory services. Telemedicine services such as teleradiology and telelaboratory services, regional information systems, electronic referral feedback, and electronic consultation systems were mentioned only sporadically.
In the primary healthcare centers, telemedicine services or interorganizational data exchange appear to have evoked positive experiences. Primary healthcare centers alone cannot provide demanding specialist or examination services; they must be purchased from specialized healthcare. To accomplish this, telemedicine offers a time-saving, better coordinated, and more fluent way of working. 29 Electronic referral and discharge letters transmitted directly via the EHR facilitates fluent communications with the specialized care. 30 Teleradiology and telelaboratory services seemed to be mentioned as positive, especially at remote countryside healthcare centers.
Decision support systems have the potential to improve quality and performance in healthcare. 2,10,12 These were mentioned to a certain extent by the primary healthcare respondents, but not at all by those from specialized healthcare. This can be explained by the fact that the respondents in the hospital districts were administrative medical directors or information managers, but in the primary healthcare centers the medical directors were often also clinicians who require decision support systems in their practices.
Because electronic communication between patient and care provider was still in its formative stages at the time the survey was conducted, only a few organizations were able to provide any feedback on this item. Even so, some positive mentions were obtained. New tools may change the patient's role in healthcare services. This is an important developmental area requiring focused research.
Responding to an open question in a 2003 study conducted by the Finnish Medical Association among a random sampling of its members, a total of 2,060 respondents expressed their opinions concerning the positive and negative changes in their work. Among the 480 physicians (23%) who mentioned changes resulting from the use of information technology, 327 (68%) mentioned only positive changes such as improved efficiency and faster information retrieval. Positive and negative changes were mentioned by 44 (9%) respondents, and 109 (23%) mentioned only negative aspects. The latter group mentioned issues such as an excessive proportion of consulting hours taken up with electronic data management, the disturbance of contact with patients, and information overload. 31 Owing to the pace of technological development, however, the experiences reported in 2003 and 2007/2008 are not fully comparable.
Healthcare provider organizations also cited the negative or challenging influences of ICT in healthcare through their answers to another question in the Finnish ICT implementation study. 17 In Finland, the construction of a national ICT architecture in healthcare is currently ongoing. As planned, the new system will be in use (at least partially) in 2011. 32,33 Because many of the problems and negative effects cited related to the framework of the new architecture's implementation process, the results cannot be generalized as negative experiences pertaining to the present ICT systems or applications. The negative experiences published in the Finnish Medical Journal can be briefly summarized as follows. 34 Hospital districts most frequently reported issues related to information system compatibilities and tight timetables; primary healthcare centers reported insufficient resources, inadequate finances, and a shortage of the expertise required for implementation processes. The challenges for the private providers most often concerned what they considered inadequate directions from public authorities and insufficient financial resources.
The number of healthcare providers who mentioned the positive influences of electronic working methods, systems, or applications in healthcare was <50% of all respondents for all applications other than the EHR systems and digital radiology in specialized care. Other responses were scattered and a wide range of telemedicine and e-health tools were found to have a positive effect by certain respondents. It is worth noting that respondents were asked to answer a single open question concerning the issues that they considered to have the most positive effects on the fluency or quality of service processes. This can be regarded as a limitation of the study, because inquiring the positive effects by a structured list of ICT applications could have yielded more widespread information. This question tended to favor mechanisms that are in widespread use and was less favorable toward those with low user volumes because their influence remains in any case minimal from the standpoint of an entire organization or the overall healthcare system.
It is possible that many of the respondents did not mention any positive influence because they consider them nonexistent. In certain working processes, no improvements in ICT systems 35 –37 or physician satisfaction 38 were reported, and ICT was even cited as a negative influence on doctor–patient communications and certain document management processes. 39,40 The clinical and technical infrastructure may have an effect on experiencing e-health. General ICT literacy and availability of computers and internet connections are good in Finland. 15 The availability of training was not studied in the national survey. As training may have an influence on the experiences, more research on this is needed.
The responses indicated that complex organizations such as hospital districts usually found benefits in solutions that facilitate an improved integration of medical record systems' components, thus improving organizational, and possibly interorganizational, workflows. This might suggest where the most effort should be focused when reorganizing and implementing health ICT reforms in large organizations. On the other hand, primary healthcare units seemed to place a greater emphasis on support functions, interorganizational information flow, and the delivery of advice directly to a physician's desk. This might indicate that ICT developments should be targeted similarly.
The main strength of the survey was its extensive scope; the results can be considered as representing the entire country's healthcare situation. Subsequent surveys focusing on the use of electronic working methods, systems, or applications in Finnish healthcare offer valuable background data for assessing the results. This survey was, however, a qualitative survey in which classifications based on an open question were formulated based on interpretations of actual answers; this imposes limitations on the generalization of the results and possible future research.
In Finland, there are no direct business or financial incentives for providers to deliver ICT services to remote sites. The local administrators (municipalities) have the responsibility to organize healthcare service. The administrators in regions that are scarcely populated make decisions to use e-health services because it is expensive to provide traditional special services to remote villages.
Although the digitalization of healthcare in Finland began in late 1980s, it is possible that fundamental changes in healthcare processes have not yet occurred. The next step in the digitalization process will be the formulation of tightly integrated systems between organizations as well as between organizations and citizens. This may be the time when new effective means for providing services emerge. It is also possible that digitalization alone will not be the primary driver for change. The administrative structure of the Finnish healthcare system has been extremely stable for the past 20 years, and an administrative reorganization of the healthcare system that achieves greater flexibility is perhaps the top priority.
Footnotes
Disclosure Statement
No competing financial interests exist
